Instructions pour les départs en missions

Please complete (and translate?) this description of the process for INRIA missions

1. If justified, and some money is left on TAU budget, all your expenses can be covered (travel and subsistance, registration fees, etc).
2. You discuss this with your supervisor, one of the permanent TAU staff.
3. s.he tells you whether the money will come from LRI or from INRIA. Most of our budget comes from INRIA, so the following assumes this is the case (if from LRI, ask for specific instructions). This also means that all logins/password that will be asked refer to your INRIA login.
4. wherever the funding comes from, do not buy the travel tickets yourself. Getting refunded might be difficult, and in any case will generate additional work for the assistants, who are already overloaded in these time of assistant shortage. Note that same holds for people you invite on our budget, though the tolerance is higher for external staff.
5. Once the place and dates are decided, you look for a plane or train ticket on http://oreli.inria.fr (also available from INRIA Intranet in your private tools). It is a travel agency very similar to all internet travel brokers. You go through all steps and click on "Reserver": the ticket is sent to Laurence and me, and is hold for you during 2-3 days. Note that only an assistant can validate it for good and have the actual ticket sent to you - after you completed next step.
6. you fill in the form on INRIA "Portail Mission". WARNING: this site also appears in your tools on the intranet, BUT it requires an INRIA VPN to be granted access, that you most probably do not have installed (pain in the ass). So the best way to access it is through the INRIA VPN Web at https://vpn.inria.fr/ (direct link in the list to Portail Missions).
   1. Mes missions -> saisir une demande de mission
   2. motif de la mission: si c'est une conférence, donner son nom ET son URL - sinon, décrivez le motif
   3. Lieu: saisissez 3 caractères, la ville doit apparaitre. Si vous entrez son nom complete, elle ne sera sans doute pas reconnue
   4. dates et heures - reportez les heures données par Oreli ('etape 3). De nouveaux champs apparaissent pour saisir les trajets
   5. prise en charge budgétaire : indiquez ce que vous voulez voir payé, en général tout (voyage, s'ejour, inscription), sinon le dire. Donner le prix indicatif que vous aura donné Oreli (étape 3). Ne pas rentrer de "destination budgétaire", Laurence s'en chargera
   6. Cliquez sur "Initialisez les trajets" et remplissez en fonction des billets réservés sur Oreli
   7. "Enregistrez" - mais attention, ce n'est pas fini, vous pouvez encore tout modifier, et revenir plus tard pour le faire, en retrouvant la mission dans "mes missions"
   8. When everything is OK, click on "Soumettre" : you're done, except if you missed something
7. One assistant ("ours" when we have a dedicated one, a volunteer from the assistant pool otherwise) will validate the mission ... or get bak to you in case of problem

Retours de mission

Once the trip is over, you must return to the Portail Missions page and fill in the "Retour mission" corresponding to your trip to trigger the refunding. You will have the opportunity to describe any change in the itinerary, how many hotel nights you spent and how many meals you paid for - but you must provide all receipts!